Hello everyone! This is Yee.
As an event management company, it is of upmost importance to ensure that we can cater to our customer’s needs.
There are times when we need to visit the event venue beforehand to make sure that everything will run smoothly on the actual day.
Today I will introduce what we do at a venue recce, and how it helps us to get a better understanding of what is required for the event.
The other day, F-san, M-san and myself went to check out a venue for one of our customers. The photo below was taken while we were driving over to the venue.
Having branches all over Japan gives us a big advantage as we can easily get anywhere!
So, what did we do after we reached the venue?
Prior to the recce, we had received the tentative designs, schedule and other information from the customer. The purpose of the recce is to see if the venue constraints would allow the event to go exactly how the customer planned it to be.
For example, the customer may plan to have a 3 meter panel placed in the venue, but what if the ceiling height is only 2.9 meters? Yes, even 1 centimeter can make a big difference!
Taking measurements of the venue, confirming the locations of electrical plugs and getting a feel of the venue itself is just some of the many things that happen during a recce.
Based on the results of the recce, we determine how feasible the customer’s event plan is. We identify areas for improvement and find solutions based on the customer’s needs and the restrictions of the venue.
Those living outside of Japan may not have the time and resources to conduct a venue recce by themselves. Fret not – Event21 is here to help! We can visit venues on behalf of our customers and ensure that the event will be a success!
Got questions? Drop us a mail at global@event21.co.jp or visit our English site here!
